What is IRP and how does it apply to you as an independent motor carrier?  The IRP, meaning International Registration Plan, is an agreement between the United States, the District of Columbia, and provinces of Canada.  Under this agreement, motor carriers must register their fleet with their home base or jurisdiction. The purpose of the agreement is to ensure equitable collection and distribution of apportioned fees and taxes among member jurisdictions.

Kansas IRP Information

Any apportionable vehicle that accrues mileage among two or more jurisdictions must be registered with the IRP.  Apportionable vehicles are those that meet the following criteria:

  1. The vehicle is designed, used, and maintained for transporting persons or property.  
  2. Has two axles and a GVW or registered weight that exceeds 26,000 pounds.
  3. Has three or more axles, regardless of weight, or
  4. Is used in combination, with a GVW that exceeds  26,000 pounds.

Some vehicles are exempt from the IRP apportioned vehicle requirements.  For instance, recreational vehicles, buses, vehicles with restricted plates, or government-owned vehicles are excluded.

Kansas IRP Registration

The first step in applying for a Kansas IRP registration involves proving that you have an established place of business in the state.  You will need to provide documentation that shows a physical structure with a street address. The structure must be open for business during regular business hours with one or more persons employed by the applicant on site.  All operational records must be maintained at the physical structure.

Some of the forms you’ll need to complete for IRP registration include, but are not limited to the following:

  • Schedule A/E and Schedule B – New accounts
  • Schedule C – Changes to existing accounts
  • Schedule F – Adding jurisdictions
  • Schedule 1, Form 2290 – Proof of HVUT filing with IRS, if applicable.

The IRP Registration fee is based on the type of operation, the number of miles traveled in each jurisdiction, gross weight of each vehicle, and the number of vehicles in the fleet.  

When your IRP application is approved, you’ll receive an apportioned plate and one cab card for each vehicle in your fleet. The cab card lists all jurisdictions you are registered to operate in and contains information about when to renew your IRP registration.  The cards are to be kept in the cab at all times.

Renewing Your IRP Kansas Plate

IRP plates and registration must be renewed annually.  You will be notified by the IRP about three months before the renewal is due.  The notice will include all of the information you’ll need about the renewal process and forms required.  Before submitting the renewal, be sure you have all of the documents that support the miles reported in each jurisdiction.

Instructions for completing your Kansas IRP renewal online can be found here, and the application process can be completed here.  

By now, you’re wondering how you’ll find time to keep up with all the reports and due dates required by the IRP, IFTA, DOT, and others. You certainly don’t want to be late with reports or payments and risk penalties or fines.  Or worse, being forced to park your vehicle until everything is back in order. The good news is, there’s a solution for your paperwork dilemma.

How TruckingOffice Can Make Your Job Easier

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