For a lot of owner-operators and company drivers, it is a bit complex to understand the (IFTA) International Fuel Tax Agreement. Drivers who have knowledge of the history of IFTA and the reason as to why it was developed, believe they will be able to make more strategic decisions that could result in enhanced savings and revenue. 

Before the introduction of IFTA, drivers had to buy fuel permit for every state they traveled in. This required carriers and drivers to stop in a lot of port entries. Due to the extra miles and stops, many carriers and drivers frequently lost lots of cash and time. 

In the 1980s, officials from Arizona, Washington and Iowa agreed on a single permit. The concept behind this decision was to have a single permit where taxes would be evaluated by a single authority. This will be shared among localities and states based on the number of miles a driver or carrier drives in every region. Over the next 15 years, the agreement developed, and now, it consists of the 10 provinces in Canada and the lower 48 states. Below, we will be looking into how to complete your IFTA sticker report. 

Running a quarterly IFTA report

There are numerous items you will require to monitor every quarter for your IFTA reports, and these can get difficult. Nonetheless, you want to ensure you understand what these items are from the beginning if you don’t want to be under pressure when the due date for reports is near. 

For every vehicle that qualifies for a report, and for every type of fuel, the following are a few things you will have to monitor and put together for your IFTA report: 

  • Overall miles and taxable miles covered in every member zone 
  • Number of tax paid gallons bought in every member zone
  • Overall miles covered, which includes none-member zones 
  • Overall fuel gallons used up including non-member zones 

Tax-paid gallons bought are the gallons of fuels you buy at the pump, which includes tax. It will be vital to secure all the receipts you get each time you purchase fuel to keep a record of the time, date, name of the seller, type of fuel, the price per gallon and amount of gallons purchased. All of these are information the IFTA deems vital. If you work with software for fleet management, which comes with fuel card integration, it will monitor this data automatically. 

When it has to do with recording the miles covered for IFTA, fleets adopt various techniques. Some of the typical ones consist of: 

  • Recording traveled miles manually or manually recording the odometer reading each time you go past a state line 
  • Using Google Maps to measure the distances of trips later on 
  • Capitalizing on a software approved by the IFTA which keeps track of your traveled miles. 

 In the long run, the ideal method will be dependent on your fleet and which is most accurate for you. It is vital for the records to be accurate, so ensure you are as detailed as possible when keeping records. This means you need to stay away from the urge to just inputting an estimate of your trip mileage.

Fines and Deadlines 

IFTA reporting is a task that your fleet will have to complete each quarter. If you turn in your report late or fail to turn it in, your fleet will need to pay a 10% fine of the net tax liability. For this reason, you need to ensure the due dates for your reports. 

For the best reporting software for your automated records, try out Trucking Office for the best trucking management solutions.