Although acing a FMCSA compliance review is not totally possible, these reviews are easier if trucking company owners and managers are fully prepared. The purpose of these reviews is to keep roadways safe by making sure drivers and trucks are competent. Therefore, the primary focus is on the drivers, trucks and company procedures. Five tips to making your FMCSA compliance review easier include keeping drivers’ information and qualifications, hours of service, controlled substances and alcohol testing, vehicle maintenance and accident reports current. Using our specially designed software for transportation companies makes sure you have the required information right at your fingertips.
Nine Steps of a FMCSA Compliance Review
When a compliance officer arrives, he or she conducts an opening interview with the owner. Necessary staff is interviewed, and accident reports for the last 12 months are reviewed. This inspection checks financial responsibility and vehicle maintenance. Information on drivers and hazard material procedures are assessed. After checking hours of service, the closing interview is conducted. Businesses are informed of the results within 60 days for a satisfactory rating and within 45 days for conditional or unsatisfactory ratings.
Relaxing Through This Process
If you have TruckingOffice, our software for transportation companies, you’re already prepared for your FMCSA compliance review. With this simple, easy process, information is only entered once. The program automatically transfers data to necessary records. When a driver is hired, all that information is input. The computer automatically updates all records; when a driver takes a load cross-country, the original order tracks the driver’s miles and hours of service. If the driver has the brakes fixed on the trunk in Tennessee, that information goes on the truck maintenance log when the repair charge is posted. Having all of this information centralized and easily accessible helps to put your compliance officer at ease, since it’s obvious that you manage your company well. TruckingOffice also tracks income and expenses, and can be used to calculate taxes.
The easiest way to survive your FMCSA compliance review is to have the required information available. Complete records on drivers, test results, maintenance and accident reports are vital. After all, safety is the number one concern of everyone involved!