Does Your Trucking Business Come to a Stop for Paperwork?
For most owner operators, paperwork is the worst part of the job. Trying to keep up with all the required records for the government and getting my billing out and the money into my pocket took a lot more effort than I ever expected.
Plenty of us used other people to help us manage this part.
- A bookkeeper to take care of the accounting
- A representative to find us loads.
- A good mechanic to maintain records – and our trucks.
If you want to pay people to do these tasks for you, that’s fine. But you’ll need to find the best paying loads to make enough!
How to Organize Your Trucking Business
Billing: There are plenty of ways to organize paper files, if that’s what you want. You can put a month’s worth together – all trip documents, the bills of lading, fuel reciepts, invoices and copies of checks together. When it comes time to figure out IFTA payments, everything’s in three files. Three very big files.
Customers: Do you organize by name? by state? If you handle LTL, do you organize another way? If you’re looking for a customer who you want to haul for again, how do you find them?
Maintenance Records: With only one truck, keeping track of repairs could be as simple as keeping a notebook and listing all of the work with the date it was done. It may be difficult to find a record of something several months back – you’ll have to look at each page to try to find it. Alternatively, you could keep records by some other system: engine, cab, tires, trailer…
Welcome to the 21st Century
There are probably some people who come into the industry and expect it to be all paper. They plan to mail bills of lading, and send paper invoices. Maybe it’s what they started with back in the day and are returning after years away.
I don’t imagine that any young trucker – especially one with a smart phone – thinks that.
Computer programs and apps make look confusing. People might think there’s a long learning curve. Depending on the program, there may be.
What would your ideal trucking management software do for you?
- Easy to learn and use.
- Portable – it will work in my cab, not just at my desk.
- One time entry – no duplicating information for IFTA here and IRP there.
- Produces government reports accurately and quickly.
- Handles the billing online and shows financial reports that apply to trucking businesses.
Producing TruckingOffice made managing my trucking business much easier because it took those tasks off my mind.
How to Organize Your Trucking Business?
Use TruckingOffice. It’s that simple. Then you can get back to business.
Not sure yet? Try our 30 day free trial.