Unless you’re just making local runs, you may be required to get an IRP plate. This allows you to travel outside your state jurisdiction. The International Registration Plan (IRP) is an agreement between the United States, District of Columbia, and Canadian provinces. This plan requires registrants to pay apportioned fees based on the percentage of miles accrued in each jurisdiction. 

With IRP, you’ll make payments to your home jurisdiction. Then, they take care of dispersing the apportioned fees to the various states on your route. Sounds easy enough, right? But, there are some things you need to do before you can get to that point.

Getting Your IRP Plate:  Where to Begin

Obtaining IRP plates is a step-by-step process. Knowing exactly where to begin can be a little confusing. The first thing to do is to contact your local IRP office to learn about the registration requirements in your base state.

This guide can answer some of your questions and can help start you in the right direction.

Determine if your vehicles qualify:

Qualifying vehicles are those with two axles and a GVW or registered gross weight that exceeds 26,000 pounds. Or vehicles that have three or more axles, regardless of weight. Or vehicles used in combination, with a gross weight of such combination exceeding 26,000 pounds.

Register with your local IRP office:

To claim a state as your base state, you must have an established place of business. You must provide a physical address that is open during regular business hours. All operational records must be maintained onsite.

Contact your local IRP office to find out more about the state’s IRP registration requirements as they differ from state to state.

Get the following permits:

  • USDOT number – The FMCSA uses this number to identify vehicles and track safety violations.
  • FMCSA authorization – Allows you to haul goods outside your base jurisdiction.
  • IFTA permit – For reporting fuel use by motor carriers operating in multiple jurisdictions. You must be current on all quarterly IFTA taxes before you can get an IRP plate.

Complete these forms:

You must fill out a Schedule A/E and Schedule B for new accounts, a Schedule C for any changes to your account, and a Schedule F for adding jurisdictions

Pay HVUT taxes (form 2290)

The Heavy Vehicle Use Tax applies to vehicles that exceed 55,000 pounds. The instructions for paying HVUT are listed here.

Pay town and city fees.

Registering with IRP and IFTA does not exempt you from paying local fees and taxes.

When your registration is approved, you’ll receive an IRP apportioned plate and a cab card for each vehicle. The cab card lists each jurisdiction in which you are registered to operate.  You’ll also see the renewal date listed on the cab card. About three months before the renewal is due, the IRP office will send a notification with instructions for renewing your plate.

How Can TruckingOffice Help You Keep Track of Everything?

Remembering all these permits, deadlines, and forms can be stressful. They are required for operating your motor carrier business and are therefore vital. TruckingOffice has an easy solution for you.

Our trucking management software -TMS – is designed to make your job easier, save you time, and help you increase revenues. From dispatches to invoices, our program ensures organization and compliance with IFTA and IRP

The best way to find out about TruckingOffice is to take advantage of our 30-day free trial. You’ll see why thousands of truckers are saving time and money and having fewer headaches. If you have any questions during the free trial period, give us a call.  We’ll be available to talk with you anytime.

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