Is this your IFTA Filing?

October 1  8:00 a.m.  Swear that this quarter, the IFTA filing is going to be better.

8:20 a.m. Look for all of the log books and fuel receipts for the 3rd quarter.

8:39 a.m. Find a stack of log books, an opened purple envelope with a Spanish birthday card for your driver Enrique, and all of the fuel credit charge records in a box under the copier.

9:03 a.m.  Janet calls from the shipper’s dock – the paperwork is wrong.

9:04 a.m. – 11:41 a.m. Sort out paperwork problem.

11:45-12:02 – Lunch

12:03-3:00 p.m. Customer development calls – get one new lane to Denver.

3:10-5:50 Set up next week’s shipping orders.

October 2 8:00 a.m. Swear that this quarter, the IFTA filing is going to be better.

9:00 a.m. Review last month’s payroll report from the bank, see three mistakes.  Call the bookkeeper to make changes before the checks are printed.

10:58 a.m. Get call from Enrique about taking an extra large load to Cleveland.

11:43 a.m. Order lunch from pizza place across the parking lot and take an antacid before it arrives.

3:32 p.m. Find the box of logbooks and fuel receipts, look for manila folders to put everything in.

3:45 p.m. Discover the restroom sink is leaking.

4:07 p.m. Trying to find a plumber via Angie’s List who will come first thing in the morning.

8:08 p.m. Realize you forgot the box and the manila folders at work.  Decide to enjoy tonight’s football game and do the IFTA work early tomorrow.

October 3  6:31 a.m. Swear that this quarter, the IFTA filing is going to be better.

 7:10 a.m. Your daughter misses her bus and wants to drive your car to school.

7:15 a.m. Drive your daughter to school, but pick up donuts as a consolation.

8:00 a.m. Get four calls from shippers looking for trucks for next week.

9:12 a.m. Get all the routes set up, assign drivers, put assignment cards on the bulletin board.

9:29 a.m. Realize you’ve scheduled Henry for two lanes on opposite sides of the state on the same day.

9:33 a.m. Call Janet and see if she’ll be back from Idaho before Friday. Rearrange the schedule.

10:49 a.m. Sort out the logbooks by date.

11:10 a.m. Realize you’re missing two log books.

12:00 p.m. Shove all the logbooks (in order, with a sticky note where the missing books should go) back into the box.

October 15 4:45 p.m. Remember that the IFTA is due in 16 days.

October 16 7:48 a.m. Swear at the IFTA filing, which is not going better.

9:06 a.m. Henry and Joe report a broken fuel pump in Missouri.  Try to remember why they’re in Missouri when they’re supposed to be in Iowa.

10:43 a.m. Find one of the missing logbooks under the copier.

11:56 a.m. Text all the drivers to ask if they know where the logbook might be.

11: 59 a.m. Go to the drug store and buy a fresh bottle of aspirin and a six pack of Red Bull.

6:50 p.m. Your wife and kids come with a pizza to the office to have dinner with you.  Your son chugs a Red Bull and your wife leaves him at the office until he calms down.  Consider giving your son the fuel receipts to sort.

7:21 p.m. Recognize this was not a good plan.

11:00 p.m. Go home with crazed son and stack of index cards with states on them.

October 18  9:30 p.m. Doze off with laptop on the recliner for “just 10 minutes.”

IFTA filing breakfast - coffee, donut, and aspirin. TruckingOffice eliminates the aspirin.

IFTA filing should not include aspirin as a part of your breakfast. Use TruckingOffice to manage your business and finish your IFTA filing in a matter of minutes, not weeks.

October 19 7:10 a.m. Your daughter missed the bus and wants to drive your car to school.

7:45 a.m. Take the first of your aspirins with your coffee and donuts.

7:55 a.m. Swear at the IFTA filing, which is not going better.

7:56 a.m. Consider taking a job as a fireman because it’s lower stress.

8:15 a.m. to 5:00  p.m. Bill last month’s lanes. Prepare report for paychecks.

5:55 p.m. Try to decide if hiring an accountant will solve your IFTA  filing problems.

October 23  7:15 p.m. Find the missing logbook under your recliner with the notebook you bought to start tracking the IFTA data two months ago.

8:45 p.m. Text Enrique if he’s still got his cash fuel receipts from August.

9:12 p.m. Enrique says the receipts are in a purple envelope with a birthday card from his grandmother.  And if he left the $3.00 in the card, he wants it back.

9:15 p.m.  Check the paper recycling box your kids put in the garage to get the purple envelope.  Stick the $3.00 in your pocket to give to Enrique.

11:59 p.m. Stare at the ceiling and think there’s got to be a better way to do the IFTA.

October 30  3:09 p.m. Finish the IFTA computations.  Try to find the IFTA forms from the state in the stack of mail on top of the copier.

4:00 p.m. Appointment at the IRS offices to be sure you’ve computed the IFTA numbers correctly.

October 31: 10:39 p.m. Write the IFTA check and hope it’s right. Stop off at the Post Office and drop the IFTA forms into the mail.

11:15 p.m. Swear that next quarter, the IFTA filing is going to be better.

November 3  9:00 a.m. Sign up for TruckingOffice free month trial. 

January 30 9:38 a.m.  Print out TruckingOffice IFTA report.

9:39 a.m. Start to fill out the state IFTA form. Write the IFTA check with confidence that you haven’t overpaid this quarter.

10:05 a.m. Put IFTA form into envelope and put it in your pocket to mail on the way home.

11:00 a.m. Call your wife and ask her out on a date.

Why Wait for Next Year’s IFTA Filing?

Why wait for January to discover how TruckingOffice software will organize your business and make your IFTA woes go away? (Sorry, we can’t do anything about the teenager who keeps missing her school bus.)

TruckingOffice makes the IFTA filing a breeze, but it also can

  • manage your loads
  • create and track your invoices
  • handle your driver settlements
  • report on loaded and empty miles
  • DOT maintenance compliance

Sign up now and enter the data from the last quarter in our One Minute Per Entry Form and discover how much fun you can have in October!