There are three ways to calculate your miles by state. One requires pencil and paper, a pocket calculator, plenty of time, and sharp math skills. Then there’s the “free way” using Google.  The other requires only a PC-capable device and our TruckingOffice software. In this post, we’ll look at all methods so you can choose the best option for your situation.

How to Calculate Your Miles by State the Old-Fashioned Way

You’ll need a good memory to use this method. That’s because you’ll have to write down your mileage for each state as you cross the borders. It’ll be important to double-check yourself often and keep track of the paper records as you travel across the country. You’ll also need to record gallons of fuel purchased per state to help you with the calculations.

Make sure you’ve got your calculator, pencil and paper, a comfortable workspace, plenty of light, and perhaps even a bottle of aspirin and a glass of water when you sit down to do the math. It’s important to have good eyesight and a knack for organization to avoid costly mistakes. You’ll also need to keep any handwritten paper records you created while on the road, just in case the revenue people ever decide to audit you.

As you can see, doing IFTA mileage calculation the old way is not only stressful but financially risky.

Google to the Rescue?

Maybe you’re thinking that you can use Google to solve this problem.  You can use Google Maps and  Google Sheets and Google Docs and hope that you’ve got all the numbers right.  It will be a complicated set of records, but you’ll be able to figure out the miles per state.  But what a waste of time and effort if that’s all you can do with all this data!

The same data can be used in a multitude of ways.

  1. You can compute the IRP with the same data.
  2. You can figure out where you’re losing money.
  3. You can keep track of your maintenance that goes by miles (like oil changes or tires.)

But while each of those use exactly the same data, they use them differently.  That’s a lot of time programming.  Time that you won’t be driving.

And think about trying to do it on the road during your downtime… can you imagine trying to write that computer code on a cell phone?

How to Calculate Your Miles by State with TruckingOffice

TruckingOffice uses its built-in PC*Miler features to calculate and store per-state miles automatically. It keeps track of your fuel expenditures and does all the arithmetic for you. It also enables you to keep your IFTA records up-to-date online, saving you endless hours of scribbling on physical forms.

Instead of hours over a desktop computer, when you could be driving, or hours driving to pay a programmer, you can use TruckingOffice to make your business successful with a minimum investment and maximum value.

That’s a quick look at how to calculate your miles by state the old-school way, the Google method, and the TruckingOffice way. Find out about the many other benefits our software offers by taking it for a free test drive starting today. You’ll be glad you did.