West Virginia IFTA Information

West Virginia or more commonly known as the “Mountain State” is located in the Appalachian region of the United States and is currently home to about 2 million people. To obtain an IFTA license in West Virginia you must submit an application and send it to the Department of Motor Vehicles. There is currently no charge for an application, however a $5 decal fee is assessed. Each qualified vehicle is required to have one set of decals.


Requirements for IFTA West Virginia Licensing


West Virginia joined the International Fuel Tax Agreement (IFTA) along with 47 other U.S. member states and 10 Canadian provinces. IFTA was formed to simplify the process of fuel tax collection and disbursement. If you operate in the trucking industry in West Virginia, the new IFTA regulations may apply to you.  To determine whether you qualify for an IFTA West Virginia license, you must meet a number of guidelines.

You are eligible for a West Virginia IFTA license if your business is based in this state and maintains all operational controls and records here. You must also accrue mileage in West Virginia and at least one other IFTA member jurisdiction. Additionally, your motor vehicle must qualify. A qualifying motor vehicle is one that has:

  • A GVW or registered weight that exceeds 26,000 pounds, or;
  • Has three or more axles regardless of weight, or;
  • Is used in combination when GVW, or registered weight of said combination exceeds 26,000 pounds.

Once you’ve determined whether you qualify, you will need to submit an IFTA sticker application. Once approved, you will receive your IFTA license and IFTA decals. A copy of the license must be kept in each vehicle in your fleet. Additionally, each IFTA decal must be affixed to each side of the exterior of the cab.

You will also be responsible keeping track of all fuel expenses and miles accrued while traveling in each jurisdiction. This information will be required to fill out your quarterly IFTA fuel tax reports. These reports should be filed by the following deadlines:


Quarterly IFTA Due Dates

Q1 January – March April 30
Q2 April – June July 31
Q3 July – September October 31
Q4 October – December January 31

You must be sure to file these reports by their respective deadlines, or you will be subject to a penalty of $50 or 10% of total taxes due, whichever is greater. Failing to file or pay taxes on time may prevent the renewal of your IFTA license.


Renewing Your West Virginia IFTA License


IFTA licenses in West Virginia are issued for one year and expire on each December 31st. You are advised to submit the renewal application before November 30th to avoid any delays in receiving your renewal.  West Virginia allows a grace period to receive your renewal license, which extends into February of the following year. You must file on time to be eligible for this grace period.


How TruckingOffice Can Help


The IFTA has helped to streamline and simplify the fuel tax system. However, there is still paperwork required of each carrier to remain compliant. If you are like most truckers, the idea of sitting in an office working on paperwork is stressful. TruckingOffice is here to help you with the IFTA paperwork.

Our software program is designed to help you track invoices, fuel use, vehicle maintenance, IFTA reports and much more. Your miles are calculated automatically using PC*Miler. We also make it easy for you to access your information anytime and from anywhere.  Call us today to learn more about how we can save you time and money and get you back out on the road to success! Start filing your IFTA the easy way today!


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