Virginia IFTA Information
Virginia or the “Mother of States” is located in the South Atlantic region of the United States and is home to more than 8 million people. In regards to IFTA compliance, Virginia requires that yo submit an application to The Department of Motor Vehicles. There is currently a $10 fee for each set of decals. Each qualified vehicle is required to have one set of decals.
State Requirements IFTA Virginia Licensing
If you are a trucker based in Virginia, you will want to know as much about your obligations regarding the International Fuel Tax Agreement (IFTA) as possible. IFTA was created as an agreement between 48 U.S. member jurisdictions and 10 Canadian provinces to simplify the disbursement of fuel taxes. To be qualified for a Virginia IFTA license, your business must be based in Virginia and operation controls and records maintained here.
If you operate a qualified motor vehicle(s) and accrue miles in Virginia and at least one other member jurisdiction, you will qualify for an IFTA license. Your vehicle is qualified if you meet the following requirements:
- It is designed, maintained and used for transporting people or property;
- Has two axles and a GVW or registered GVW of more than 26,000 pounds
- Has three or more axles regardless of weight or has a combination GVW or registered GVW over 26,000 pounds.
Once you’ve determined you qualify, you must obtain an IFTA license allowing you to travel between any member jurisdiction. You will receive one license and two IFTA decals for each vehicle. A copy of the license must be kept in the vehicle and IFTA decals must be displayed on each side of the cab’s exterior. Only one IFTA license is required for operating through all member jurisdictions.
As an IFTA licensee, your quarterly fuel use taxes are due as follows:
Quarterly IFTA Due Dates
|Q1 January – March||April 30|
|Q2 April – June||July 31|
|Q3 July – September||October 31|
|Q4 October – December||January 31|
If you fail to file before the due date, you will be fined $50 or 10% of the total taxes due, whichever is greater. Failing to file or make payments on time can interfere with renewing your IFTA license and decals.
Renewing Your Virginia IFTA License
On December 31st of each year, your IFTA license and decals expire. It is important to submit your IFTA license renewal application before November 30th to avoid delays or penalties. If you have not received your renewal license, Virginia allows an IFTA sticker grace period that extends into February of the following year. During that time, you will need to continue displaying your IFTA decals and keep your license. Keep in mind, that you must have submitted your renewal on time to take advantage of this grace period.
IFTA Virginia offers their members the ability to renew their license electronically through our website. You can also pay online and use IFTA Web File to prepare your tax documents, generate filings and more.
How TruckingOffice Can Help
As a trucker, you may want help keeping up with the IFTA rules and deadlines. TruckingOffice can be your solution. Our program uses the latest technology to manage all aspects of your business, so that you can access their information anytime from any computer. You won’t have to worry about missing IFTA due dates, and we will track your invoices, fuel purchases, fuel use, dispatches, vehicle maintenance, and more. Your miles are calculated automatically using PC*Miler.
Find out more about how we can help you get organized and save time and money. Call and speak to one of our representatives today. Start filing your IFTA the easy way today!