Indiana IFTA Information

Indiana, also known as “The Hoosier State” is the 16th most populous state that is home to nearly 6.5 million people. In Indiana to receive an IFTA license you must submit an application to the Department. Currently the Indiana license fee is $25 and the decals are distributed at no cost. The IFTA quarter report form will be mailed out to you once you have received a license.

State Requirements Indiana IFTA Licensing

 

If you are new to the trucking industry, you’re probably still trying to understand the International Fuel Tax Agreement rules and regulations.  It may not seem so, but the IFTA was created to simplify the process of collecting and distributing fuel use taxes. Since its inception, membership has grown to include 48 contiguous states in the U.S. and 10 Canadian provinces.  If your business is based in Indiana and you travel interstate among two or more member jurisdictions, you are required to file an Indiana IFTA license application. Below are some facts about IFTA Indiana and how they apply to your company.

Who Needs an IFTA Sticker?

 

Before filing your IFTA application form for a license, you must determine whether your vehicle qualifies.  A qualified motor vehicle is defined as one that:

  1. Is used, designed, or maintained for transporting persons or property.
  2. Has two axles and gross vehicle weight (GVW) or registered GVW exceeding 26,000 pounds.
  3. Has three or more axles regardless of weight; or
  4. Is used in a combination with a GVW or registered GVW of more than 26,000 pounds.  

You will receive a license and two IFTA decals for each vehicle in your fleet.  The IFTA decals should be displayed on each side of the cab, and a copy of the IFTA permit must be available in each vehicle.  

Now, about those quarterly taxes. The IFTA requires that you keep account of all fuel used and purchased in each jurisdiction that you have operated in for each quarter of the year.  Failure to submit your report and pay the taxes due can incur a penalty of 10% of the taxes owed, or $50, whichever is greater. Even if you did not conduct any business in a particular period, a report is still required.  The IFTA Indiana Fuel Tax Form can be found here.  These are the quarterly due dates:

 

IFTA Quarterly Fuel Tax Schedule

Q1 January – March April 30
Q2 April – June July 31
Q3 July – September October 31
Q4 October – December January 31

Renewing Your Indiana IFTA License

 

An IFTA license must be renewed annually before December 31st.  It’s advised that you file as soon as you can to avoid any delays in receiving your new IFTA permit and decals.  It’s important to remember that a license will not be approved for renewal if you are not compliant with the IFTA fuel use taxes.  Also, your license can be revoked for failure to pay the quarterly taxes on time.

Like most other truckers, you’re wondering if you’ll remember all the deadlines and keep up with the documents needed.   Plus, you don’t want to spend too much valuable time doing paperwork. You want to drive, not be an accountant. There is a solution.  Many drivers are enlisting the services of a trucking management system to help them get organized and stay compliant.

 

Why You Need a Trucking Management Software

 

TruckingOffice makes filing your quarterly IFTA easy by keeping all of your information in one place. With a trucking management service such as TruckingOffice, all aspects of your business are managed by experts.  We track fuel, mileage, invoices, expenses, vehicle maintenance, IFTA quarterly reports, and more. Your miles are calculated automatically using PC*Miler. Our goal is to help you save time, increase profits, and avoid penalties.  We’ll sit behind the desk, so you can stay on the road.

Learn more about TruckingOffice by talking with one of our representatives today.  Start filing your IFTA the easy way today!

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