Kentucky IFTA Information

In the Eastern United States lies Kentucky, also known as “The Bluegrass State” which is home to a little over 4 million people. To obtain an IFTA license in Kentucky you must submit a Trucking Application to the Division of Motor Carriers. Kentucky does not currently charge a fee for applications or IFTA decals.

 

Kentucky State IFTA Requirements

 

Kentucky is one of 48 states in the U.S. that has joined the IFTA. Kentucky is your base jurisdiction for licensing and reporting if you meet the following IFTA requirements:

  • Established a business in Kentucky from which motor carriers operations are conducted
  • Maintain operational control and records for qualified motor vehicles in Kentucky or can make records available to Kentucky
  • Have one or more qualified vehicles that travel on Kentucky highways and;
  • Operate in at least one other IFTA jurisdiction

To obtain an IFTA license in Kentucky, you must submit a Trucking Application to the Division of Motor Carriers. Obtaining an IFTA license offers several benefits to interstate/inter-jurisdictional motor carriers. These benefits include: one license, one set of IFTA decals, one quarterly fuel tax report, which reflects the net tax or refund dues, and one audit in most circumstances. Currently, Kentucky does not charge a fee for applications or IFTA decals.

Prior to submitting a Kentucky IFTA License application, you should determine whether or not your vehicle(s) qualifies. You required to obtain an IFTA license if your vehicle meets the following standards:

  1. Has two axles and a GVW or registered GVW exceeding 26,000 pounds.
  2. Has three or more axles regardless of weight.
  3. Has a combination GVW over 26,000 pounds.
  4. Is designed for transport of people and products.

Certain vehicles are exempt from IFTA licensing requirements in Kentucky. Motorhomes, pickup trucks with attached campers, and buses used exclusively for personal use or pleasure by an individual are not required to obtain an IFTA permit. Exempt vehicles cannot be associated with a business in any way.

Once you have received your IFTA permit and decals, you are ready to roll. Two decals are issued and are both required to be placed on the rear exterior portion of both sides of the cab. A copy of the IFTA permit should be kept in every driver’s cab as well. You will also be required to file a quarterly Kentucky IFTA fuel tax form.

You are required to keep track of all fuel expenses in each jurisdiction of your route. The taxes are filed within your base jurisdiction, who will in turn, distribute the funds appropriately.

Failure to file tax forms by the deadline can cost 50$ or 10% of the net tax due to all jurisdictions, whichever is greater. You can find the Kentucky Fuel Tax Form here. Below are listed the quarterly deadlines:

 

IFTA Quarterly Fuel Tax Schedule:

Q1 January – March April 30
Q2 April – June July 31
Q3 July – September October 31
Q4 October – December January 31

Renewing your Kentucky IFTA License

 

A Kentucky IFTA license is issued for one year and expires December 31st. Your license will not be eligible for renewal if you are not in compliance with all IFTA fuel use taxes. The division will send license renewals each fall and you can renew online by November 30th here. You can also print and submit applications by mail. Renewals submitted after Nov. 30th, will take 10-14 business days to process. Do not wait until the last minute to apply for your license in order to avoid penalties.

 

How TruckingOffice Can Help

 

TruckingOffice makes filing your quarterly IFTA easy by keeping all of your information in one place. We track everything you need for IFTA, including miles by state and fuel gallons by state. Your miles are calculated automatically using PC*Miler. Take advantage of our easy-to-use IFTA tracking system to save time and the hassle of organizing all of your own paperwork. 

Start filing your IFTA the easy way today!

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