Filling out IFTA reports is probably the least favorite chore that comes with being a professional driver.  The most important part of the task is making sure that all essential information is included.  So here’s a quick look at what your reports need to contain:

  • The date(s) of each trip
  • The trip’s starting and ending points
  • All routes of travel, including each jurisdiction change
  • Odometer readings, both beginning and ending
  • The total number of miles driven during the trip
  • Per-jurisdiction distance driven
  • The power unit number
  • The vehicle fleet number
  • The driver’s name

Additional Requirements

  • Keep returns for at least four years after their due date.
  • All retail fuel purchase receipts must include date of purchase, the name and address of the merchant, the number of gallons purchased, the type of fuel purchased, the buyer’s name, and the unit number.
  • Keep all trip records and reports that go along with returns.

IFTA Reporting Periods

  1. January 1 – March 31
  2. April 1 – June 30
  3. July 1 – September 30
  4. October 1 – December 31

There’s a Better Way to Do IFTA

Filling out IFTA reports is probably the least favorite part of a trucker’s duties because in the past it has meant long, frustrating hours hunched over a table with a giant stack of fuel receipts, a pocket calculator, and a pencil and pen, adding and re-adding over and over.  Doing that much math the old-school way would drive even Einstein a little bonkers.

Fortunately there’s now a quick, painless way to handle IFTA reports.  With TruckingOffice’s IFTA software, you simply enter in the information from your trip and let the computer do the figuring for you.  You’ll always pay exactly what you owe, not a penny less or more.  But don’t take our word for it; take Trucking Office for a free 30-day test drive and find out for yourself.  You won’t even need a checking account or credit card.